Last updated: June 24, 2026
1. Agreement to transact electronically
By using Hodor Vault to review, accept, or sign documents, you agree to conduct the underlying transactions electronically. Under the federal Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA) as adopted by the states, records and signatures created electronically have the same legal effect, validity, and enforceability as records and signatures made on paper. This disclosure explains the terms of that consent.
2. Intent to sign
When you draw, type, or otherwise apply your signature within the platform and submit it, you are signing the document electronically and you intend your electronic signature to be the legally binding equivalent of your handwritten signature. You confirm that you are the person identified as the signer, that you have authority to sign, and that you have reviewed the document and the consent text presented to you. We capture supporting evidence with each signature, including a timestamp, your IP address, your user agent, and a hash of the signed document, to demonstrate intent and integrity.
3. Right to withdraw consent
You have the right to withdraw your consent to transact electronically at any time before you sign a given document. To withdraw consent, do not complete the electronic signature and instead contact your organization’s administrator to request an alternative method. Withdrawing consent will not affect the legal validity of records and signatures created before the withdrawal took effect. Depending on the transaction, withdrawing consent may delay or prevent your ability to use certain features.
4. Hardware and software requirements
To access, sign, and retain electronic records, you will need:
- a current version of a modern web browser with JavaScript and cookies enabled;
- a device with internet access and, for drawn signatures, a touch screen, mouse, or stylus;
- sufficient local storage or a connected printer to save or print copies of records;
- a valid email address at which you can receive communications from us.
If our hardware or software requirements change in a way that creates a material risk that you will not be able to access or retain your records, we will notify you and give you the opportunity to withdraw consent without penalty.
5. Obtaining paper copies
You may request a paper copy of any electronic record you have signed by contacting your organization’s administrator. We may charge a reasonable fee for paper copies where permitted by law, and any such fee will be disclosed before the copy is produced. Requesting a paper copy does not, by itself, withdraw your consent to transact electronically.
6. Retention of records
We retain a tamper-evident record of each electronically signed document, including the document snapshot, the applied signature, the consent text you were shown, and the associated audit trail. These records are retained for the period necessary to evidence the transaction and to satisfy applicable legal and recordkeeping requirements. You are responsible for retaining your own copies of records that are important to you.